Performance Gymnastics Academy Boosters Bylaws
NAME and LOCATION
SECTION 1. NAME
The name of the corporation is PGA Boosters Corp.
SECTION 2. LOCATION
The principal office of the corporation is located in Kettering, Montgomery County, Ohio.
SECTION 1. IRC SECTION 501(c)(3) PURPOSE
This corporation is organized exclusively for one or more of the purposes as specified in Section 501(c)(3) of the Internal Revenue Code, including, for such purposes, the making of distributions or organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code.
SECTION 2. SPECIFIC OBJECTIVES AND PURPOSES
The specific purpose of the corporation is to provide support for the Performance Gymnastics Academy USAG team members in a working partnership with the Performance Gymnastics Academy. Support offered will include volunteer activities; such as chaperoning on trips, as well as fund raising for purposes of supporting the advancement of gymnasts to state and national levels.
ARTICLE 3 MEMBERSHIP
SECTION 1. ACTIVE MEMBERSHIP
All parents or guardians of current USAG team members at Performance Gymnastics Academy are automatically active members of the organization. Active membership entitles one vote per family unit for election of the Executive Board Members.
EXECUTIVE BOARD MEMBERS
SECTION 1. NUMBER, QUALIFICATIONS AND TERM
The corporation shall have up to six elected directors. Each Board of Director position may be filled by one individual. Members of the Board of Directors must be active members of the organization. Each elected director will serve for a period of one year. The term begins August 1 and ends July 31.
SECTION 2. RESPONSIBILITIES
The Board of Directors shall be responsible for and approval of: operating budgets, expenditures, fund raising plans, and policies of the organization. Directors are expected to attend bi-monthly Booster Meetings and assist in preserving the integrity and credibility of the organization. All directors will not be compensated; monetarily or charitably for their service as members.
SECTION 3. NOMINATION AND ELECTION
Nominations for the Board of Directors will be made and presented by the General Members. Nominations will also be accepted from the floor. Election is made by written ballot with those receiving the highest number of votes on the ballot elected. Uncontested nominations may be elected by acclamation. Election of the Board of Directors will be held at the Booster Meeting in May/June with terms of new directors starting August 1.
SECTION 4. VACANCIES
Upon any vacancy, the current Board of Directors will appoint an active member to serve until the next scheduled election.
SECTION 5. ATTENDANCE
Attendance by members of the Board of Directors at regular bi-monthly meetings is required. Three consecutive absences shall be reviewed by the General Members as possible grounds for dismissal from the Board of Directors.
SECTION 6. INVOLUNTARY REMOVAL
Involuntary removal from the Board of Directors may occur during tenure of office for failure to perform the required duties competently. This is to include any and all actions that are against the Local, State or Federal laws. Recommendations for removal will be presented to the General membership. A two-thirds vote of members present at the Booster meeting will constitute removal from the Board of Directors.
SECTION 7. COMPENSATION
Members elected to the Board of Directors shall serve without compensation of any kind.
SECTION 8. BOOSTER MEETINGS
Quarterly meetings of the Boosters shall be held at a regularly scheduled time. The meeting schedule shall be coordinated by the President and Directors and the schedule of meetings shall be published. Special meetings may be called by the President or by a simple majority of the Board of Directors. No business may be conducted unless a meeting has been called.
SECTION 9. QUORUM
Twenty (20) General Members and at least two (2) Directors, shall constitute a quorum for the transaction of business at Booster Meetings.
SECTION 10. MAJORITY ACTION
Every act or decision approved by a majority of the members present at a meeting, at which a quorum is present, is the act of the Board of Directors, unless these Bylaws require a greater percentage.
SECTION 11. CONDUCT OF MEETINGS
Meetings of the Boosters shall be presided over by the President. If the President is absent, the meetings shall be presided over in the following order: Vice President, Secretary, Treasurer.
SECTION 12. NON-LIABILITY OF DIRECTORS
The directors shall not be personally liable for the debts, liabilities, or other obligations of the corporation.
EXECUTIVE BOARD OFFICERS
SECTION 1. ELECTED OFFICER POSITIONS
The offices of President, Vice President, Secretary, and Treasurer are elected positions. These four offices represent the Executive Board. These positions are also part of the Board of Directors.
SECTION 2. QUALIFICATIONS FOR ELECTION TO THE EXECUTIVE BOARD
Members of the Executive Board must be members of the General Booster Club. There shall be only one Executive Officer position per family.
SECTION 3. NOMINATION AND ELECTION OF EXECUTIVE BOARD OFFICERS
The General Members will obtain nominations for the officer positions. The positions will be elected sequentially beginning with President, not simultaneously, with nominations taken before each position is elected. Only members of the General Members may vote with one vote per family unit. The elected officers take office on August 1st. Members of the out-going board will be considered ex-officio members and will remain on the board until July 31st.
SECTION 4. TERM OF OFFICE
Officers are elected for a one year term beginning August 1st and ending July 31st . A person shall not be eligible to serve more than two (2) consecutive terms in the same office, unless an exception is voted on by the Board of Directors. A person who has served more than half of a term shall be credited with having served a full 1yr term.
SECTION 5. REMOVAL AND RESIGNATION
An Executive Board officer may be removed from office for failure to perform the required duties competently or his/her actions are deemed detrimental to the organization. This is to include any and all actions that are against the Local, State or Federal laws. Such removal requires a two-thirds vote of the General Members. An officer may resign by giving written notice to the Board of Directors.
SECTION 6. VACANCIES
Any vacancy in an Executive Officer position shall be filled by nomination and election of the General Members at the next scheduled Booster meeting.
SECTION 7. COMPENSATION
Officers shall serve without compensation of any kind.
SECTION 8. DESCRIPTION OF OFFICER RESPONSIBILITIES
PRESIDENT: By presiding over both the Executive Board and the Boosters meetings, the President, sets the agenda for the most important topics facing the Boosters. The President keeps abreast of upcoming events and assures that plans are in place and being acted upon to achieve the goals of the organization. While responsible for the general supervision of the Boosters, the President is especially aware of the fiscal goals and responsibilities of the organization. The President and Treasurer must co-sign all checks over $500.00.
VICE PRESIDENT: The Vice President is responsible for initiating plans to satisfy the financial needs of the Boosters in support of the program. This is done by planning, finding chairs for, overseeing, and reporting on a sufficient number of income generating events. While income is the goal, all fund raisers should be initiated recognizing the limitations of the gymnast and the Boosters.
TREASURER The Treasurer keeps accurate and detailed records of all Booster income and expenses to include the status of savings, checking, and investment accounts. The Treasurer receives and deposits all income, and, after getting approval at a Boosters meeting or Executive Board meeting, pays all booster bills in a timely fashion. Checks over $500.00 are co-signed by the President. The President and the Treasurer are responsible for consulting with the chair of each fund raiser regarding planned methods to handle income and expenses. The Treasurer, will prepare the Boosters’ financial records to be sent for professional audit annually.
SECRETARY: The Secretary is responsible for taking notes and preparing minutes for the Booster meetings and for the Executive Board
meetings. The Secretary takes attendance at meetings and publishes those Board members in attendance and those absent in the minutes and keeps that information along with the minutes and treasurer’s report in a notebook. Minutes and attendance records from the Booster meeting are distributed and approved at the next Booster meeting. Minutes and attendance records from the Executive Board meeting are distributed and approved at the next Executive Board meeting.
SECTION 9. QUORUM
Three members of the Board of Directors shall constitute a quorum for the transaction of business at Executive Board Meetings.
SECTION 10. MAJORITY ACTION
Every act or decision made and approved by a majority of the Board of Director members present at the quarterly meeting, at which a quorum is present, is the act of the Executive Board, unless these Bylaws require a greater percentage.
SECTION 11. CONDUCT OF MEETINGS
Meetings of the Executive Board shall be presided over by the President. If the President is absent, a Vice President shall preside over the meeting.
APPOINTED POSITIONS AND COMMITTEES
SECTION 1. APPOINTED POSITIONS
Members of the Boosters may be appointed by the Executive Board to chair committees or to perform duties as needed. Such appointees are responsible to the Executive Board for performing the assigned tasks. The appointees shall become members of the Board of Directors and are required to follow the guidelines set forth here for their position.
SECTION 2. COMMITTEES
All appointed committees will stand until July 31st, the end of the Booster year. The number and name of committees may change from year to year. Examples of committees that will typically be appointed are: Spirit Wear, Christmas Party, State/Regional/National Fundraising, Year End Banquet, Used Leo Sale and committees for individual fund raisers.
CORPORATE RECORDS AND REPORTS
SECTION 1. MAINTENANCE OF CORPORATE RECORDS
The corporation shall keep any and all corporate documents, meeting minutes, etc, in the Booster’s File cabinet located in the main office at Performance Gymnastics Academy. Minutes will include all meetings of the Boosters and of the Board of Directors.
- All financial reports including account of business transactions and accounts of assets, liabilities, receipts, disbursements, gain and
- A record of it’s members indicating their names and
- A copy of the corporation’s Articles of Incorporation and Bylaws as amended to date, which shall be open to inspection by the members of the corporation at all reasonable times during office
IRC 501(c) (3) TAX EXEMPTION PROVISIONS
SECTION 1. LIMITATIONS ON ACTIVITIES
No substantial part of the activities of this corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and this corporation shall not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of, or in opposition to any candidate for public office. This corporation shall not carry on any activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code.
SECTION 2. PROHIBITION AGAINST PRIVATE INUREMENT
No part of the net earnings of this corporation shall inure to the benefit of, or be distributable to, its members, directors, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes of this corporation. In addition, the organization recognizes conflicts of interest and will avoid them as to not elude to any inurement activity.
SECTION 3. DISTRIBUTION OF ASSETS
Upon the dissolution of this corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or shall be distributed to the federal government, or to a state or local government, for a public purpose. Such distribution shall be made in accordance with all applicable provisions of the laws of this state.
AMENDMENT OF BYLAWS
SECTION 1. Any amendments or revisions presented to the Executive Board will be presented to the Board of Directors at two consecutive meetings to provide for sufficient review and discussion before a vote is taken. Changes shall be voted upon after the second presentation and must be approved by a quorum (17) of the General Board.
Approved by Board action August 4, 2017.